I don’t have to tell you how our world has been changed. The news, social media and your friends all keep you informed. It is making life very hectic. Keeping on track of tasks can be challenging at times.
This is also true for me. While working on many of these informational videos, I too, get a bit flustered or anxious and loose track of priorities and scheduling. I have a certain mix in the various frameworks and complexity I want to provided. We all face this issue of prioritizing tasks.
In this video, I take a real example from my storyboards and production list and begin sorting out the various show mix by using a 2×2 matrix to identify my work mix. To define my 2×2 matrix, I first identified the main variables. Those variables are Complexity of Task and Duration of Time to do the task.
As with all 2×2 matrices, each of the variables has its extremes. Complexity of task is really about the users understanding of the model. The extremes are high and low. Low implying that the framework application is fairly simple and straight forward, while high implies there will be many moving pieces and a lot of thinking involved.
Along the other axis is Duration of Time. The two extremes in this case are short and lengthy. In the case of being short, this refers to the amount of time to complete the exercise will be fairly quick given the end user. Quick also indicates little preparation is required.
On the other end of the scale is Lengthy. Lengthy indicates that the exercise will require pre-work and resources and that the process of completing the exercise maybe performed over a greater amount of time, possible not at one sitting.
Combining these to factors gives my my four quadrants. These quadrants determine the complexity level of each production piece. Then that quadrant is rated on a scale of 1-5 to determine the rating I will give the final piece when posted.
Take a look:
This same method can be used by anyone needing identify a priority mix of activities and the time frames that you have readily available. A good example given the current situation could be assigning allowance values to home tasks for children. Emptying out the trash could warrant a lower payment because the task is fairly simple and performed quickly. Cleaning their rooms, given their age an attention, could warrant a higher complexity and a longer duration and being presented as a more complex task.
There are many ways to use this type of 2×2 matrix. Take a look around and see what applications you have that may help ease the stress of task work.
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Thank you and remember to keep thinking in ink and we’ll chat again soon.